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2025 ACVS Surgery Summit
Exhibitor and Sponsorship Prospectus

Join us in Seattle, WA, from October 23–25 for the 2025 ACVS Surgery Summit, the premier gathering for veterinary surgery professionals!

Contact Hannah Streetman-Cook, hcook@acvs.org, to book your exhibit hall booth or reserve your sponsorship.

 About the Surgery SummitExhibit HallAttendee Must-Have SponsorshipsAdvertising, Branding, & Signage SponsorshipsSpecial Event SponsorshipsContinuing Education Sponsorships 

Exhibiting at the Surgery Summit

Join the forefront of veterinary innovation by becoming an exhibitor at the 2025 ACVS Surgery Summit, the premier gathering for veterinary surgery professionals. Showcase your products, services, and expertise to an engaged audience of decision-makers, industry leaders, and up-and-coming surgeons. Don’t miss this unparalleled opportunity to build connections, elevate your brand, and make a lasting impact in the veterinary surgery community.

 

Event Details

Dates

October 23–25, 2025

Location

Seattle Convention Center
Exhibit Hall 4AB

Arch at 705 Pike
705 Pike St.
Seattle, WA 98101

10′ x 10′ Booths

2025 Rates

Early Bird Rate through May 9, 2025 $3,500 per booth
Standard Rate after May 9, 2025 $3,650 per booth
Reserve Booth

What’s Included with Your Booth

  • Pipe and drape
  • Booth ID sign
  • Four complimentary exhibitor representatives (separate registration is required for continuing education badges)
  • Up to four lunch vouchers on event days (Thursday–Saturday)
  • One lead retrieval unit

Not Included

  • Table and chairs
  • Carpeting (carpeting is required for this show at the exhibitors’ expense)
  • Electrical
  • Internet

Nonprofit Booth

2025 Rate

$750 per booth

Reserve Booth

What’s Included with Your Booth

    • Pipe and drape
    • Booth ID sign
    • Four complimentary exhibitor representatives (separate registration is required for continuing education badges)
    • Up to four lunch vouchers on event days (Thursday–Saturday)
    • One lead retrieval unit
    • One six-foot skirted table and two chairs

Not Included

  • Electrical
  • Internet
  • Carpeting (carpeting is not required for nonprofit booths)

Disclaimer: Cash-and-carry exhibit companies are prohibited (Examples: TENS machines, massage devices, human cosmetics, etc.). Exhibit supplies, devices, and equipment may not be tested on attendees. By reserving a booth, you agree to this policy and will abide by the regulations onsite.

Payment Terms: Payment in full is due within 30 days of booth reservation, or the booth will be released for resale. For reservations made after July 7, 2025, payment is due at the time of registration. ACVS accepts payments for exhibits and sponsorships by check or credit card. Note: ACVS does not accept wire transfers for the annual Surgery Summit.

Cancellation Policy: Notification of booth space cancellation must be submitted in writing to ACVS. If notice of cancellation is received before July 7, 2025, ACVS will refund the exhibit fee less a service charge of $500; on or after July 7, 2025, the exhibitor forfeits 100% of total cost of exhibit space reserved and assigned. Cancellations cannot be applied toward future events.

Exhibit Hall Schedule

Move-In

Wednesday, October 22, 8 am–6 pm

Exhibit Hall Hours

Thursday, October 23, 9 am–7:30 pm
Friday, October 24, 9 am–5 pm
Saturday, October 25, 9 am–2 pm

Move-Out

Saturday, October 25, 2–8 pm

Refreshment Breaks

Thursday, October 23, 9:30–10:15 am
Thursday, October 23, 3:45–4:30 pm
Friday, October 24, 9:30–10:15 am
Friday, October 24, 3:45–4:30 pm
Saturday, October 25, 9:30–10:15 am

Complimentary Lunch

Thursday, October 23, 11:30 am–1 pm
Friday, October 24, noon–1:30 pm
Saturday, October 25, noon–1:30 pm

Scientific Poster Reception

Thursday, October 23, 6–7:30 pm